Personalised Welcome Letters Template

Provide a prompt to create personalized welcome letters at your institution for your new incoming international students, highlighting specific program details, and offers tailored advice based on their country of origin.

Important: Provide a comprehensive dataset with your incoming student’s details. It is not recommended to use this prompt without added data. Ensure to only use an enterprise level Generative AI model with rigid data security measures implemented to comply with your local data protection regulations. We strongly recommend against feeding personal student data to any public generative AI models.

Basic Prompt

Prompt Development:

Customize Contact Information Based on Program: Provide direct contact details for the student’s academic department, program coordinator, or the international student office for more personalized assistance.

Incorporate Program Highlights: Add a section that includes any unique aspects of the student’s academic program, such as special projects, research opportunities, or faculty accomplishments.

Highlight Social and Networking Opportunities: Mention student clubs, cultural societies, or networking events that align with the student’s interests and background.

Provide Information on Essential Documents: Remind students of any required documents they need upon arrival, such as visa paperwork or health insurance forms.

Offer a Section on Well-Being and Support: Emphasize available student support services, including mental health counseling, academic advising, and student well-being programs.

Developed Prompt:

Refinements:

After generating your response, you may need to ask questions and refine the response to ensure more accurate and relevant results. Refining helps the AI better understand your specific needs, leading to more practical and tailored outputs. Here’s how you can refine the form:

• Tailor Program Details for Specific Fields of Study: Adjust the program section to reflect the student’s field. → Example: “Can you add details about faculty achievements and research initiatives in [student’s field]?”
• Include Academic Timeline and Key Dates: Provide a list of key dates and deadlines for the program. → Example: “Can you add a reminder about orientation dates and deadlines for course registration?”
• Enhance Networking Recommendations: Suggest specific events or organizations related to the student’s program. → Example: “Can you provide information about student clubs or networking events aligned with [student’s major]?”
• Clarify Administrative Deadlines: Highlight mandatory actions with clear instructions and deadlines. → Example: “Can you include a section reminding students to confirm their housing and submit required documents by [date]?”