Pre-Departure Checklist

This prompt helps educators create a comprehensive pre-departure checklist for international students attending a specific institution. The checklist includes steps for visa applications, health insurance, accommodation arrangements, and cultural orientation materials.

Basic Prompt

Prompt Development:

Provide Specific Documentation:
If you have any institution-specific guidelines or past pre-departure materials, include them in the conversation to ensure the generated checklist is aligned with the institution’s policies and timeline.

Add Specific Timeline Guidelines:
Refine the prompt by asking for specific timelines for each step in the checklist, such as when to apply for visas, finalize accommodation, or complete health insurance enrollment. This helps ensure that students stay on track throughout the pre-departure process.

Include Destination-Specific Visa Requirements:
Modify the prompt to request information on destination-specific visa requirements and processes, including potential delays, document preparation, and visa interview tips.

Request Additional Health and Safety Information:
Ask for the inclusion of health and safety guidelines that go beyond insurance, such as vaccination requirements, travel advisories, or access to healthcare services in the destination country.

Add Cultural Adjustment Preparation:
Incorporate a request for steps on preparing for cultural adjustment, such as completing pre-departure cultural orientation sessions, reading suggested materials on the destination country, or learning key phrases in the local language.

Ask for Financial Planning Advice:
Modify the prompt to include a financial planning section in the checklist, such as setting up bank accounts, understanding exchange rates, and budgeting for initial expenses like food, transport, and supplies.

Developed Prompt:

Refinements:

After generating your response, you may need to ask questions and refine the response to ensure more accurate and relevant results. Refining helps the AI better understand your specific needs, leading to more practical and tailored outputs. Here’s how you can refine the checklist:

• Add Country-Specific Visa Guidelines:
  Request more detailed information on the specific visa application process for the destination country, including tips for preparing necessary documents, scheduling visa interviews, and potential delays.
  → Example: “Can you expand the visa section for students attending the University of Toronto from Brazil, including details on document requirements and advice for scheduling visa interviews?”
• Enhance Health and Safety Preparations:
  Ask for more detailed health and safety guidelines, such as vaccination timelines, how to access healthcare services abroad, and information on local health facilities.
  → Example: “Can you provide more details on the health and safety preparations for students traveling to Japan, including required vaccinations and how to access healthcare services once they arrive?”
• Expand Cultural Adjustment Resources:
  Request additional cultural preparation resources, including online orientation modules, suggested readings on local customs, and recommendations for local events or cultural experiences students can engage with upon arrival.
  → Example: “What additional cultural adjustment resources can you recommend for students from India attending the University of Melbourne, including suggested reading or cultural orientation modules?”
• Provide Detailed Financial Planning Advice:
  Ask for a more comprehensive financial planning section, with detailed guidance on setting up bank accounts, budgeting for daily living expenses, and understanding exchange rates and transaction fees.
  → Example: “Can you provide a more detailed financial planning guide for students traveling to the UK, including steps for opening a bank account, budgeting for daily expenses, and tips on managing exchange rates?”
• Tailor Accommodation Information:
  Request specific advice on how students can secure accommodation, including on-campus housing options, tips for finding rentals off-campus, and key documents needed for leasing.
  → Example: “Can you provide more information on how students from South Korea attending NYU can secure accommodation, including tips for both on-campus and off-campus housing options?”
• Enhance Communication and Support Networks:
  Ask for additional tips on staying connected with support networks, including setting up communication with on-campus student services, international student advisors, and local student organizations.
  → Example: “Can you expand the support networks section to include tips on staying connected with international student advisors and local student organizations during the first few weeks at UCLA?”